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Single Reservation Overview
Manage or create the most complex booking transactions with amazing simplicity.
Carry out check ins, check outs, sharers, billings, or offer custom packages easily with policy driven charges.
All tariffs, taxes, rate inclusions with their allocation quantities & posting rhythm are managed automatically as per booking created. -
How to make a new Reservation?
Simply draw the reservation on desired dates on the selected room type, and select from only the valid rates/packages that filter show up automatically.
Set the number of Guests that is automatically limited to maximum allowed for the Room Type and watch the automatic calculations for Booking charge with Inclusive services and Applicable Taxes instantly. -
How to make a new Reservation and Check In?
Any Reservations created for the current date can be checked in as well.
The Single Reservation Form will display & let you manage all the details of the booking by the simple principle of ‘click to change’. -
How to Check In a Reservation?
Room can be checked in quickly on the Frontdesk only on the date of checkin.
Simply right click the Reservation to be checked in. The Checkin card is generated automatically -
How to take Payments?
Simply right click on the Reservation and choose payments to transact payments
Select from the acceptable payment modes that show up as set by your Hotel, and take the deposit with minimal clicks quickly.
Payments is a powerful section that shows ‘up-to-the-minute’ detailed room ledger account, with extensive options to split bills, unlimited multi-way routing of charges, creating allowances and generate unlimited number of folios. It supports multiple currencies with automatic currency conversions in real time and instant processing of credit cards.. -
How to Check Out a Reservation?
Checking out is another option easily accessible by right-clicking on the checked-in room on the Frontdesk, only on the check out date.
Choosing to check out consolidates all accounts from the different integrated points of sale(s) instantly and brings up the balances with options to flexibly generate Folios and settle them quickly. -
How to open an existing single reservation?
An existing Single Reservation can be opened in a Single Reservation Form by right clicking on it.
All details in the Reservation Form can be edited and any change in duration, sharers, multiple guest profiles, rates, room type, occupancy or inclusions, recalculates the booking amount & taxes automatically. -
How to open a new reservation?
A new Reservation may be opened in the Single Reservation Form to manage its details completely, and automatically limited by the set policies of your property.
Easily apply multiple rates/packages, discounts, special requests, set inter-departmental tasks, add multiple rooms & room types, add & process credit cards, apply early check in or check out charges and much more. -
How to add/edit Rates Packages?
Apply multiple rates/packages for a reservation, or even customize a package by merely clicking on them to change or add new rate inclusions.
All calculations for tariffs and taxes as per seasons, weekdays, occupancy levels, get managed automatically by the system. Also, the allocation quantities of inclusive services like meals, transfers etc along with their postings to appropriate departments at appropriate dates is handled by the system. -
How to change stay duration?
Based on our easy-to-manage, click to change principle that is available throughout the system, duration may also be changed by clicking on it.
All changes in rates, allocation quantities of inclusions, booking amount, taxes etc get updated as per applicable policies & availabilities. -
How to Add Room sharers?
Hotelogix supports multiple guest profiles for a booking that includes all the occupants, adults or children.
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How to Add an extra bed?
Extra Bed or Cot may be added from the Single Reservation Forms. The number of Beds can be set as per the room type.
As required, the number of days the extra bed is applied can be easily controlled for either throughout the stay, or for intermittent days during the stay -
How to split reserve change a room?
Hotelogix allows a booking spread across multiple Room types and a Booked Reservation or a stay can be easily split in different rooms.
All applicable tariffs as per the applicable rates/packages along with rate inclusions and taxes get calculated automatically. -
How to Add Credit Card details?
Multiple Credit cards can be added in the Reservation Forms as Guarantee, or for deposits.
Credit cards can be charged and processed directly through the system like a virtual terminal. -
How to Add arrival details?
You can specify the arrival details of the Guests along with schedule that can be used for transfers.
