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Group Reservation Help Videos

Creating a Single or a Group reservation on Hotelogix Frontdesk is as simple as drawing it on its easy to use Reservation Chart Interface. One can use the Quick Reservation form to do this instantly, or choose to enter details through the Reservation Forms, and manage all its components with complete cotrol. Controls like applying multiple room rates, or booking on different date ranges for different room types, or accomodating special requests of a Group etc. are all easy to add and update on a simple principle of "click to change".

Group Reservation further lets you control each reserved room separately with all controls available in the Single Reservation Form of the specific reservation, which is again accessible by simply clicking on it.

Group Reservation Overview
  • Experience the power of booking multiple rooms & room-types with all calculations for rates & taxes managed automatically
  • Apply Multiple Rates & Packages or create special Pakcages on demand with complete control on Payments & Discounts.
How to make a Quick Group Reservation?
  • Simply draw the reservation on desired dates and specify the number of rooms and occupancy to Reserve Groups instantly.
  • Choose from available rates or promotional packages to apply, with automatic calculations for Room Tariffs, Discounts, Inclusive services and Applicable Taxes
How to make a Group Reservation and Check it in?
  • Reservations on the current date can be checked in .
  • The Group Reservation Form will display & let you manage all the details of the Group by the simple principle of 'click to change'.
How to Check in a Group Reservation?
  • Multiple Rooms in a Group can be checked in quickly on Frontdesk.
  • Simply right click the Group to be checked in. The consolidated Checkin card is generated automatically.
How to open an existing Group Reservation?
  • An existing Group can be opened in a Group Reservation Form by right clicking on it
  • All details in the Group Reservation Form can be edited and any change in duration, rates, room type, occupancy or inclusions, recalculates the booking amount & taxes automatically.
How to open a new group reservation?
  • A new Group Reservation may be opened in a Group Reservation Form to manage its details completely, and as the set policies of your property.
  • Apply multiple rates/packages, discounts, special requests, set inter-departmental tasks, add multiple rooms & room types, add credit cards and much more.
How to enter group owner details?
  • Group owner can be a Travel Agent, Corporate or an Individual. depending on the Group owner.
  • Appropriate Rates/Packages are displayed depending on the Group Owner type with Corporate discounts, Travel Agent Commissions applied & calculated automatically as per contracts and policies.
How to Add/Edit Rates/Packages in a Group Reservation?
  • Apply multiple rates/packages for a reservation easily by merely clicking on them to change.
  • All calculations for tariffs and taxes as per seasons, weekdays, occupancy levels, get managed automatically by the system.
How to change stay duration?
  • Based on our easy-to-manage, click to change principle that is available throughout the system, duration may also be changed by clicking on it.
  • All changes in rates, allocation quantities of inclusions, booking amount, taxes etc get updated as per applicable policies & availabilities.
How to change the Room Type for a reservation in a Group?
  • Click on the room type, and select from the available options to change.
  • The tariffs & taxes update automatically.
How to Add Guest(s) to the rooms?
  • Hotelogix allows multiple guest with details in a room.
  • Each occupant or sharer can be set to share the room charges to effect the billing accordingly.
How to Add a new Room with its Guest name in Group Reservation?
  • Add or remove rooms to an existing Group intuitively by using the Group Reservation forms.
  • Available rates are applied and booking totals and taxes update instantly by the system.
How to Add and Delete Room(s) to a group?
  • Add or remove rooms to an existing Group intuitively by using the Group Reservation forms.
  • Available rates are applied and booking totals and taxes update instantly by the system.
How to Assign Specific Rooms to all Reservations in a Group?
  • Assign rooms in advance to accomodate special requests. Assign multiple rooms in a Group with a single click.
How to change the number of guests in a specific room?
  • Change occupancy of each room in a group from one place and let the system handle allocation quantities for inclusions & add-on services.
  • Rates, allowances for inclusions and taxes are all managed automatically.
How to change duration of a specific Reservation in the Group?
  • Group Reservation Form lets you simply manage Rooms in a Group together and yet change them separately with amazing simplicity for extended flexibility.
  • Click on the stay dates to change them and easily vary the length of stay / occupancy of any room in a Group.
How to edit a Specific Reservation in a Group?
  • Group Reservation Form lets click to open a specific Room to open it and edit any of its details separate from the Group to accomodate any special request or custom need.

 

 

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