1.ADMIN CONTROL

1a.Rooms Management

  • Manage Room Types
  • Add/ edit/ delete/ activate/ de-activate room types
  • Manage Room Features
  • Bed type / bath type / tax / extra beds / photos / description
  • Manage Room Inventory
  • Add / edit / delete / update number of rooms
  • Manage Global Seasons
  • Add / edit / delete / update season dates
  • Manage Room Rates
  • Add / edit / delete / update room rates / special rates
  • Search Rooms

1b.Store Management/POS Management

  • Manage Store Types
  • Add/ Edit/ Delete/ Activate/ Deactivate store types
  • Manage Store Merchandise
  • Add/ Edit/ Delete/ Activate/ Deactivate categories & sub-categories
  • Add/ Edit/ Delete/ Activate/ Deactivate products
  • Mark as Featured/ Best Selling/ Hot Deals
  • Manage Prices/Tax
  • Attach Description & Images with Products
  • Search products

1c.Employees Account Management

  • Department
  • Add/ Edit/ Delete/ Activate/ Deactivate departments
  • Employee Accounts
  • Add/ Edit/ Delete/ Activate/ Deactivate employee account
  • Manage/ View Profiles/ Logins and Passwords/ Permissions

1d.Guest Management

  • Add/ Edit/ Delete/ Activate/ Deactivate Guest account
  • Manage Guest Profile
  • Guest History including Preferences/Attributes
  • Guest Account

1e.Accounts/Transactions Management

  • View Order/Transaction Details
  • Attach notes with orders
  • Taxes
  • Manage Transactions/Payables/Sales for each POS
  • Manage Cancellation charges/policies
  • Export to QuickBooks compatible IIF file

1f.Online User Management

  • Add / Edit / Delete / Activate / Deactivate online user account
  • View users order history
  • Forgot Password requests (Auto-generated)

1g.Manage Packages/Special Offers

  • Mange Up-sell online associations
  • Add/Edit/Delete Packages

1g.Database Management

  • Database maintenance/integrity/periodic backups

1h.Functional CMS

  • Update and manage static information pages


2.FRONT DESK

Executive Login Console with password access (Work Shifts)

  • Opening Balance at Login & Closing Balance at Logout

Manage Bookings through Booking Engine (See Booking Engine)

  • Visual Representation of Rooms with Status/Inventory
  • Manage Booking Types including Single/Group/Third Party

Manage Reservations with access to repeat Guest Profiles – Assign Rooms with standard Check-in & Check-Out (Allow deviation in special cases) with Complementary Add-ons and Discounts. Note mode of arrival and print check-in card

Guest Management – Create New Guest/Manage Old Profiles

Access Scheduled Arrivals and Departures for a Date and print all check-in cards.

Edit/Cancel Bookings/Reservations through Booking Engine (See Booking Engine) including split reservations & Special Requests

Access and consolidate all POS/Spa payables

Manage Payments

  • Cash/Checks/Traveler Checks/Credit Card/Running Account

Daily Reports

  • Bookings/Reservations/Transaction Reports


3.HOUSEKEEPING MODULE

3a.Room Status

  • Room Inventory/ Assign rooms to staff /Visual Representation
  • Printable Daily Room Status Report – dirty (if used/occupied)/ repair else Inspect or Repair - including priorities as per arrivals/front Office requests

Update Room Status – Cleaned/Inspected/Repair with details

3b.Daily Housekeeping Report (Consolidated Reports)

3c.Repairs Report


4.POINT-OF-SALE SYSTEM

POS Type
Executive Login Console with password access
Opening Balance at Login & Closing Balance at Logout
Invoice Generation & Printing
Payment Mode – Guest room/Cash/Check/Credit Card
Discount – Accessible through a Password
Sales Reports

Manage Products/Merchandise

Add/Edit/Update/Activate/Deactivate Categories & Sub-category

Accounts
Reconcile Balances


5.WEB RESERVATIONS

User Registrations with profile – Login & Password protected
Online search for Room availability
View Rooms/Room Types with details/ pictures
View packages/special offers

Online Booking of (or booking requests for possible availability of) rooms/ packages/special offers – Individual/Group with Arrival/Departure Details and special requests/extra beds – Rates as per season. All bookings and booking requests with email auto responses and email to assigned staff

Credit Card authentication and Online payments
View/Cancel/Edit Bookings as per availability – else make booking requests for possible availability in case of cancellations
Generate Invoice with transaction code
About the establishment
Infrastructure/Services/Offerings
Testimonials
Contact/Feedback form
Upcoming Events with updatable admin console
Other Editable Static Informational Pages through a functional CMS


6.INTERACTIVE REPORTS

All Reports will be Clickable to get the Transaction Details

  • Daily Report/Periodic(User Defined) Reports – POS transactions
  • Statistical – Executive/Shift - Variance(Graphical)
  • Daily Report/Periodic(User Defined) Reports – Reservations
  • Statistical – On-Duty Executive/Shift - Variance(Graphical)
  • Daily Report/Periodic(User Defined) Reports – Reservation cards
  • Statistical – On-Duty Executive/Shift/ Guest - Variance(Graphical)
  • Daily Report/Periodic(User Defined) Reports: Transactions
  • Transaction Types
  • Daily Report/Periodic(User Defined) Reports – Close-out
  • Daily Report/Periodic(User Defined) Reports – Housekeeping
  • Occupancy Rates
  • Periodic/Statistical
  • Occupancy Revenues
  • Periodic/Statistical
  • POS Revenues
  • Periodic/Statistical


7.SPA

  • Manage “Activity/Space” Types
  • Add/ edit/ delete/ activate/ de-activate “activity/space” types
  • Manage “Activity/Space” Features
  • Photos / description / tax
  • Manage Space Inventory
  • Add / edit / delete / update space
  • Manage Global Seasons
  • Add / edit / delete / update season dates/ special rates
  • Manage “Activity/Space” Rates
  • Add / edit / delete / update “activity/space” rates / special rates
  • Voucher/Bill Generation
  • Manage Guest


8. Manage Bookings/Reservations (Booking Engine)

Room Bookings

  • View/ Add/ edit/ delete/ activate/ de-activate Booking types (Individual/Group/Third Party) with standard Check-in/Check-out time (Deviation Permissible for special cases like Group bookings) and with additions (Meals/Extra Beds/Etc.)
  • Confirm Bookings with transaction code
  • Assign/Edit Rooms (with split bookings) – with Visual Representations and Booking Legend (Color Coded Status) for Booked/Available/Dirty/Clean/Repair (with transaction code)
  • View Consolidated Booking Status
  • Manage Guest with Profiles and Order History
  • Payments Types
  • Manage Cancellations & Cancellation Fees
  • Manage Packages/Special Rates/Offers
  • Manage Group Pricing with Discount/Complementary Add-on/Discounts
  • Manage Discounts - Dependent on Account Permissions
  • Complementary Add-ons – Dependent on Account Permissions

Spa Bookings

  • View/ Add/ edit/ delete/ activate/ de-activate Booking types

View/Manage Consolidate other POS transactions

Manage Payments/Balance Payable

  • Cash/Checks/Traveler Checks/Credit Card
Hotelogix is an amalgamation of various independent software modules and can work as separate software such as hotel front desk software, point of sale (POS) software, hotel reservation software, motel reservation management and more.