Hotelogix offers a revolutionary new Frontdesk interface to work with at the heart of its PMS. It is a Dynamic Tape Chart that is designed with years of research, and a closely coordinated development with some of the best brains the industry has to offer. The result is been a celebrated new design that we swear by for its simplicity, and the power & flexibility that its powerful Graphical interface offers even on a basic dial-up Internet connection.
The up-to-the-moment Hotel status is displayed on-screen at all times. The nice part is that this simple status chart lets you work on it directly. So Add/edit even the most complex form of bookings, reservations; or transact check-ins, check-outs or payments on the fly within seconds.
Hotelogix comes with unlimited built-in POS terminals and an extensively configurable Web booking engine. The system seamlessly integrates Reservations, Front Desk, Housekeeping, along with your Restaurants, Spa, Travel Desk etc through its built-in POS terminals, and also your Marketing/Regional offices, select Corporate customers, and Travel agents enabling direct transactions on a unified platform.
List of features include:
Support multiple Hotels & Resorts
Manage multiple Hotel Properties with Management/Super Administrator/Administrator logins
Categorize Rooms by amenities, male bed, female bed etc
No limit to the number of (staff) user accounts
Real time financial status available to authorized users.
Rates Management
Number of seasons covering multiple years supported
Special pricing for holiday, weekend or other short-term event periods
Special pricing for Adults & Children
Support for unlimited Add-on services appropriate Revenue distribution
Negotiated Rates with flexible Comissions/Discounts for travel agents, sources of business etc
Surcharge for extra persons
Daily & Long-stay rates with promotional Discounts
Group discounts/surcharges
Multiple rates & rate types support in a single stay
Reservations Management
Room status - available/reserved/checked-in/checked-out/blocked
Room availability lookup, summary & stay information grid
Details for a returning guest automatically filled in the reservation screen
Historic and current records (mail and email addresses, phone & fax numbers, contact names etc) of and revenues from/payments to travel agents, sources of business, groups, companies etc in a central database.
Credit limits for guests, companies, Agents etc
History of guest hotel stays including dates, rates paid, total expenditure, sharers, preferences, notes
Search for a reservation by last name, first name, group name or confirmation number all from a single search
Override standard room rates/packages with appropriate authority
Special guest requests including for a specific room, adjoining rooms, same floor rooms
Late arrival/checkin, early checkin, late checkout (with option to charge extra)
Extra bed/cot
Group reservations (multiple rooms under one name/bill).
Record name & room number of group leader
Inquiry on guests scheduled to arrive/depart on a specific date
Sources of business/travel agent codes and information (for calculation of and payment of commission)
Collection of deposits for room reservations
Reservation confirmations by email or fax
Online Bookings
Integrated Web Booking module for the Hotel website
Enter start/end stay dates and room selection
View real time room availibility and price
Realtime confirmation of booking to customer
Offer Multiple Rates & Packages based on stay dates
Single & Multiple room bookings with policy based deposits & Guaratees
Automatic creation of Guest account, enabling them to edit their reservation or book a new one
Automatic confirmation email with booking details and policies
Link to sell available rooms via GDS/IDS like Expedia.com, Hotels.com and other intermediary websites (coming soon).
Checkin
Automatic allocation of rooms to guests on check-in for maximum yield and optimal usage of Room Inventory
Accept and post room deposits/key money
Print guest check-in card (option to do so in bulk in advance)
Optional Self service checkin/out kiosks
Multiple guest names and sharers per room
Cancel Check-ins (before Night Audit)
Group checkins
Negotiated room rate (with appropriate authority)
Extending stays
Direct Interface with online Credit Card payments
Secure web based credit card processing
Automatic allocation of breakfasts/meals and other add-on services for inclusive rates
Checkout
Account/invoice printing with multiple splits & routings
Late check out with option to extra charge
Optional Self-service checkout/in kiosks
Free format reminder feature for front desk clerk (coming soon)
Combine and share bills between Room Sharers and Group Rooms
Move charges between accounts and room bills.
Point and click to void or transfer guest transactions
Reinstate checked-out rooms (before Night Audit)
Group checkouts
Forms of payment including cheques, traveler’s cheques, debit and credit cards, bill to company
Recording of a reference number for non cash payments (cheque number, authorization code etc)
Direct Interface with Credit Card Payments
Secure web based credit card processing
Payment in multiple currencies
Cash counter support
Receipt printing
Guest accounts
Group accounts
Automatic posting of room charges overnight
Suppression/reversal of auto room charges and then manual posting
Automatic invoice to corporate accounts (when due or monthly)
Supplementary Hotel Services
POS system for café, convenience store, laundry, tours, travel desk etc
POS system enables staff to accept cash sales or to post charges to the room
POS fully integrated into guest accounts, and sales
POS with touchscreen support and online credit card processing
Charge additionally phone calls, movies, broadband internet etc to the guest’s account
Can be used with almost all PABX or PBX systems (Optional) worldwide.
Guest messages with delivery confirmations
Task Management between departments and POS
Process Credit Cards Throughout the System (Paypal, Authorize.net etc) - Virtual Payment Terminal
Conference Booking & Management (Coming Soon)
Sell and manage tours including ticket sales and space available.
Sell and manage use of meeting/reception rooms in partial hour or hourly increments
Meeting/reception room bookings. Numbers of participants, seating and table configurations
Projector/screen/PC hire
Provision of refreshments for meetings/receptions
Meeting/reception room charges and billing
Financial and Business Reports
Print, View online, Export in .pdf, .doc and .xls format
A Daily reports & Monthly summary that shows
prior day, current month to date and current year to date
by cost centre (rooms, phone, internet, café, convenience store, laundry, tours (POS assisted))
forecast for the next 7 days
Detailed up-to-the-minute House Status
Rooms availablity
Occupancy %
Reservations, checkins, checkouts
Average guest stay duration
Total room revenue; Average room rate, RevPar
Balances by not due, due, overdue and total
collections by payment method (cash, cheque, MC, Visa etc) & total
