Frontdesk

Hotelogix Frontdesk is a no-compromise, Enterprise Level management solution that offers a long list of powerful features to streamline your work and enhance productivity. Such a system would usually bringforth an impression of a Complex application that could take days to understand and months to master. A long & taxing training may appear inevitable, and so would the efforts to retain the operational staff that is trained.

But this is only until you have watched it in action!!!

Hotelogix offers Frontdesk with its revolutionary design and Graphical Interface that dramatically cuts costs and simplifies the tasks of managing your Frontdesk.

Enjoy the power of an Enterprise PMS that lets you works with uncanny simplicity.

Reservations

Creating a Single or a Group reservation on Hotelogix Frontdesk is as simple as drawing it on its Reservation Chart Interface. One can use the Quick Reservation form to do this instantly, or choose to enter details in the the appropriate Reservation Forms, and manage its components with complete control. Features like applying multiple room rates, booking on different date ranges for different room types, or accommodating special requests of a Group etc. are all easy to add and update on a simple principle of "click to change".

Hotel Snapshot: Access an interactive visual matrix of all rooms. In this detailed overview of the hotel; the status —available/reserved/checked-in/out/blocked— along with guest’s last name is available. By clicking on detail, the user can access information about that room including;

• guest’s details
• reservation details
• new reservation assignment

Create a new guest :

• name
• address
• credit card(s)
• references attributes

Create a reservation :

• Assigns a guest to a specific room(s)
• Sets a period of continuous dates
• Notes method of arrival (car, bus, taxi etc)
• Prints guest check-in card

Access report :

• of guests scheduled to arrive/depart for a specific date
• Print check-in cards for all/selected guest for a specific date

Check-in guests as they arrive

Edit reservations

past, present and future —change dates, rooms etc.

• Re-assign guests to a different room
• Split reservations: account for people who may change rooms during a single visit
• Note if the guest has requested a specific room
• Note circumstances that mandate the room cannot be changed

Add charges to the rooms including gift shop, spa and restaurant charges

Check-out guests including form of payment(s) including checks, traveler’s checks and credit cards. For non-cash payments a reference number is collected (check number, authorization code etc)

Receive transaction data from a credit card swipe machine

Work Shift

• opening and closing functions
• accounting for financial transactions (opening balance, closing balance by payment method etc).

Spa

Booking for the spa will be made according to following specifications:

• Treatments/space categories each with their own attributes
• Treatments booked for a specific time period on a day
• Spa charges can be charged to the guests’ rooms or settled at the spa at the time of the treatment

Groups

Make group reservations for two or more rooms reserved under one name.

• Dynamic and flexible despite being ease to use
• Ensure capacity for the entire group.
• Individuals are assigned to specific rooms – potentially with varying arrival and departure dates— at a later time
• Single payment made for the rooms booked by the group
• Individual payments made for the rooms booked by the group

The room association with the group reservation is maintained at all times and the group leader’s details are always available for reference.